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The following position is available with Noblesville Housing Authority (NHA)

The position will be posted until filled.

Date Created: 4/30/2021

Position Title: Housing Occupancy Specialist
Location: Noblesville Housing Authority office 
Hours: Monday – Friday 8:00 am – 4:30 pm 
Salary Range: $17.79 – $19.23/hour depending on qualifications 
FLSA status: Non-Exempt 

Summary 

The Housing Occupancy Specialist is a key position and provides coordination for the Housing Choice Voucher (HCV) program, ensuring compliance, efficiency, and consistency. Additionally, the incumbent assists in the overall operations of the intake for the HCV program. 

Essential Duties and Responsibilities 

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed. 

  • Assists the Executive Director with the administration of the HCV Program by planning and reviewing work, maintaining standards which include but are not limited to: Inspections, initial certifications and annual and interim recertifications, initial, annual, and quality control inspections 
  • Assists the Executive Director in planning, developing, organizing, and implementing all other aspects of the HCV program 
  • In conjunction with the Executive Director, identifies training and participates in training to keep the HCV of NHA in HUD compliance 
  • Conducts continuous assessments of HCV operations, to evaluate their efficiency, effectiveness, regulatory compliance and suitability to current conditions; makes appropriate recommendations to the Executive Director as necessary 
  • Communicates to the Executive Director regarding the escalation of sensitive customer service/resident issues and/or policy matters, especially pertaining to internal and external communications; when appropriate resolves such issues for the HCV program 
  • Continually reviews federal, state and local laws, regulations, guidelines, codes and ordinances pertaining to HCV 
  • Oversees the opening/closing of and the maintenance of the HCV waiting list. Interviewing HCV applicants/participants to obtain information for initial or continued eligibility. 
  • Collection and record relevant information and documents.
  • Calculates the correct tenant rent/HAP (Housing Assistance Payments) 
  • Processes and distributes various forms, inspection records, repair letters and other documents including but not limited to HAP contracts, leases, and lease addendums. 
  • Mediates disputes from applicants, participants, landlords, and others, by phone, in person, or in writing.
  • Conducts orientation briefings (including portability) for applicants to explain program rules and regulations. 
  • Submits reports and statistics as required by the U.S. Department of Housing and Urban Development (“HUD”); reviews and approves reports and documents required by federal, state, and local jurisdictions. 
  • Inspects initial HCV units to ensure compliance with NHA and HUD Housing Quality Standards (HQS) requirements.
  • Conducts Rent reasonable surveys to determine and certify rent comparability 
  • Negotiates initial rents/continuing rents/increases with property owners in the HCV program 
  • Assists the Executive Director with preparation of monthly HCV reports to the Board of Commissioners. Prepare and submit reports to HUD as required for the HCV program. 
  • Assists Executive Director with preparing for workshops/trainings for landlords, tenants and the general public
  • Prepares for informal reviews/hearings as needed 
  • Assists in the preparation and submission of required court documents as needed Coordinates and completes the PIH Information Center (“PlC”) process 
  • Performs all other duties as assigned 

Job Competencies 

This position requires the incumbent to exhibit the following job competencies: 

  • Knowledge of complex principles and practices of the Housing Choice Voucher (HCV) program. 
  • Knowledge of the applicable HUD rules and regulations as they pertain to HCV housing. 
  • Knowledge and experience in project management, administrative planning, and coordination of activities. 
  • Knowledge of general landlord/tenant and fair housing laws. 
  • Ability to read and interpret a variety of documents including budgets, leases, invoices, laws and regulations, and instruction and procedure manuals. 
  • Ability to exercise initiative, use sound judgment in analyzing situations, and make decisions in a timely manner. 
  • Ability to maintain confidentiality, tact, and professionalism. 
  • Ability to prioritize tasks and work in a fast-paced environment. 
  • Ability to establish and maintain effective working relationships with employees, tenants, officials, and the general public. 

Requirements: 

Driver’s License 

NHA Staff must have a valid Indiana Driver’s License and be insurable by NHA’s insurance carrier. 

Education and/or Experience 

Bachelor’s degree business, public administration, or social sciences, or other related field, and a minimum of 3 years HCV housing experience. An equivalent combination of education and experience may be considered. 

Technical Skills 

To perform this job successfully, the employee should have strong computer skills (MS Word, Outlook, Excel). Familiarity with Housing Pro or similar HCV software program is desirable. Must have the ability to learn other computer software programs as required by assigned tasks. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds or lift items up to 50 pounds with weight handling equipment or assistance from other workers. 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Office environment. The noise level in the work environment is generally moderate. 

Excellent benefits package provided. NHA is an Equal Opportunity Employer. 


The following position is available with Noblesville Housing Authority (NHA)

The position will be posted until filled.

Date Created: 4/30/2021

Position: Community Development Project Manager
Location: Noblesville Housing Authority office
Hours: Monday – Friday 8:00 am – 4:30 pm, occasional evening hours
Salary Range: $50,000 – $55,000, depending on qualifications
FLSA status: Exempt 

 Summary 

The Community Development Project Manager is a key position and is responsible for managing federally funded Community Development Block Grant (CDBG) program activities and other related federal, state and local requirements. The incumbent acts as the County liaison to the U.S. Department of Housing and Urban Development (HUD), assisting various local City/Town administrations and non-profit agencies using or seeking CDBG funding, reviewing and processing claims, preparing environmental/historic reviews, contracts, maintaining records, monitoring of CDBG recipients, and preparing technical reports. The incumbent must maintain consistent awareness of the status and progress of existing and potential projects, handle complex one-time issues and recurring work. This is a position that requires in-depth experience with CDBG projects or similarly funded projects. 

Essential Duties and Responsibilities 

  • Have and/or gain a working knowledge of all applicable CDBG regulations and guidelines, Federal labor Standards provisions, implementing Davis-Bacon, Section 3, environmental regulations, Uniform Relocation and Assistance Act, and other federal requirements that apply to CDBG projects 
  • Assists with the development or refining program procedures and processes for effective and timely implementation 
  • Advises local government officials which eligible activity or combination of activities is most suitable to meet their need(s) 
  • Reviews laws and regulations to identify changes or new procedures, etc. and incorporate the changes into presentation materials so that participants will have current compliance information 
  • Attends HUD and state trainings and conferences, and other training sessions; keeps abreast of various grant and reporting requirements 
  • Ability to establish rapport and deal tactfully and effectively with applicants, public officials, engineers, property owners, and the general public 
  • Coordinates outreach activities and interface with the general public, including public hearings related to citizen participation 
  • Assists in preparation of and in presenting material at workshops for applicants and recipients 
  • Assists Executive Director in preparing the Consolidated Plan, Annual Action Plan, and Consolidated Annual Performance Report 
  • Assists Executive Director in preparing the Analysis of Impediments to Fair Housing, and coordinates educational outreach and reporting requirements 
  • Reviews claims and beneficiary reports from recipients, and processes claims with the County Auditor’s office 
  • Reconciles grant financial reporting with County Auditor’s accounting records 
  • Communicates to the Executive Director regarding the escalation of sensitive customer service/resident issues and/or policy matters, especially pertaining to internal and external 
  • communications; when appropriate resolves such issues for the CDBG program. 
  • Other related duties as assigned 

Requirements: 

Driver’s License – NHA Staff must have a valid Indiana Driver’s License and be insurable by NHA’s insurance carrier 

Education and/or Experience 

Bachelor’s Degree from an accredited college with major course work in planning, public administration or a related field and equivalent combination of training and/or work experience or related work 

Specific experience with CDBG programs is desired with a combination of experience in economic development, community development and housing programs administration is preferred 

  • Ability to work well alone under minimal supervision and with others in a team environment 
  • Strong computer skills, with demonstrated knowledge of Microsoft word processing, spreadsheet, and database software applications. Proficient experience with Adobe and WordPress preferred. 
  • Must have the ability to learn other computer software programs as required by assigned tasks 
  • Knowledge of accounting procedures. Knowledge of computerized accounting systems or government accounting systems 
  • Knowledge of CDBG and other relevant regulations 
  • Strong organizational, workflow management, project management, attention to detail, analytical and interpersonal skills required 
  • Ability to maintain confidential information and cope with unprecedented problems by developing and extending accepted planning methods and techniques 
  • Ability to communicate effectively, both orally and in writing, and clearly express thoughts. Thorough knowledge of department practices, policies, procedures, objectives, and goals 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds or lift items up to 50 pounds with weight handling equipment or assistance from other workers. 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Office environment. The noise level in the work environment is generally moderate. 

Excellent benefits package provided. NHA is an Equal Opportunity Employer. 

 

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